Policies by sector
The policies in this section are Official University Policies. They are only available in this electronic format. You may browse the policies by sector and by theme. Should there be a conflict with a policy posted elsewhere, the policies on these pages will be considered official and the most up-to-date.
- BD - Board of Governors
- SG - Office of the Secretary-General
- PRVPA - Office of the Provost and Vice-President, Academic
- VPRGS - Office of the Vice-President, Research and Graduate Studies
- VPSS - Office of the Vice-President, Services and Sustainability
- CFO - Office of the Chief Financial Officer
- VPA - Office of the Vice-President, Advancement
- Selected Senate and Academic Policies
BOARD OF GOVERNORS
| POLICY NUMBER | TITLE | OFFICIAL VERSION |
|---|---|---|
| BD — Board of Governors | ||
| BD-1 | Policy on Contract Review, Signing and Required Approvals |
Related documents |
| BD-2 |
Terms of Reference of the Ombuds Office | BD-2.pdf |
| BD-3 | Code of Rights and Responsibilities |
BD-3-2010.pdf Related documents Learn more |
| BD-4 | Policy on Conflict of Interest |
Related documents
Learn more |
| BD-5 | Policy on Senior Administrative Appointments | BD-5.pdf |
| BD-6 | Policy on the Establishment of Tribunal Hearing Pools | BD-6.pdf |
| BD-7 | Sustainability Policy |
Learn more |
| BD-8 | Policy on the Employment and Remuneration of Senior Administrators, Deputy Provosts, Vice-Provosts and Associate Vice-Presidents |
Related documents |
| BD-9 | Concordia Council on Student Life | BD-9.pdf |
| BD-10 | Code of Ethics and Professional Conduct Applicable to Members of the Board of Governors and Members of Committees Established by the Board | BD-10.pdf |
| BD-11 | Omnibus Policy on the Remuneration of Senior Administrative Personnel | BD-11.pdf |
| BD-12 | Policy Relating to the Administrative and Support Staff Electoral College | BD-12.pdf |
| BD-13 | Policy on the Internal Audit Function | BD-13.pdf |
| BD-14 | Policy on Enterprise Risk Management | BD-14.pdf |
| BD-15 | Policy on the Awarding of Honorary Degrees |
Related documents |
| BD-16 |
Policy on Employee Disclosures of Wrongdoings
|
Related documents and information
Learn more |
| BD-17 | Policy on the Employment and Remuneration of the Academic Deans and the University Librarian |
Related documents |
OFFICE OF THE SECRETARY-GENERAL
| POLICY NUMBER | TITLE | OFFICIAL VERSION |
|---|---|---|
| SG — Office of the Secretary-General | ||
| SG-1 | Policy on the Display of Posters | SG-1.pdf |
| SG-2 | Policy on Copyright Compliance | SG-2.pdf |
| SG-3 | Policy on the Distribution of Publications on Campus | SG-3.pdf |
| SG-4 | Policy on the Use of Concordia University’s Name, and the Governance of its Visual Character and Digital Presence | SG-4.pdf |
| SG-5 | Policy on the Emergency Release of Personal Information | SG-5.pdf |
| SG-6 | Policy on University Policies | SG-6.pdf |
| SG-7 | Policy on the Conferral of the Emeriti Title by the Board of Governors |
SG-7.pdf |
| SG-8 | Policy on the Acquisition of Archives | SG-8.pdf |
| SG-9 | Policy Regarding the Protection of Personal Information and Access to Information |
Learn more |
| SG-10 | Policy on Records Management and Archives | SG-10.pdf |
| SG-11 | Policy on Email Management | SG-11.pdf |
| SG-12 | Flag Lowering Policy | SG-12.pdf |
| SG-13 | Policy on the Institutional Response to a Death |
Related documents |
| SG-14 | Language Policy |
Related documents |
| Rules of Natural Justice | Rules of Natural Justice | |
| SG-15 | Policy on the Revocation of Awards and Other Types of Recognition |
Related documents
|
OFFICE OF THE PROVOST AND VICE-PRESIDENT, ACADEMIC
| POLICY NUMBER | TITLE | OFFICIAL VERSION |
|---|---|---|
| PRVPA — Office of the Provost and Vice-President, Academic | ||
| PRVPA-1 | Policy for Students on the Accommodation of Religious Observances |
Learn more |
| PRVPA-2 | Policy on Audio and/or Video Recording of Lectures | PRVPA-2.pdf |
| PRVPA-3 | Policy regarding Sexual Violence |
Learn more |
| PRVPA-4 | Policy on Data Governance |
Related documents |
| PRVPA-5 | Policy on Academic Freedom |
Related documents Learn more |
| PRVPA-6 | Public Art Policy |
Learn more |
| Dean of Students | ||
| PRVPA-10 | Policy on Student Associations and Groups |
Related documents |
| PRVPA-11 | Policy on Student-Operated Commercial Enterprises | PRVPA-11.pdf |
| PRVPA-14 | Policy on Accessibility and Accommodation for Students and Employees |
Related documents
Learn more |
| PRVPA-15 | Policy on Student Involuntary Leave of Absence | PRVPA-15.pdf |
OFFICE OF THE VICE-PRESIDENT, RESEARCH AND GRADUATE STUDIES
| POLICY NUMBER | TITLE | OFFICIAL VERSION |
|---|---|---|
| VPRGS — Office of the Vice-President, Research and Graduate Studies | ||
| VPRGS-1 | Policy on Contract Research | VPRGS-1.pdf |
| VPRGS-2 | Policy on Indirect Costs Recovery from Research Funding Agencies not Accredited by SIRU | VPRGS-2.pdf |
| VPRGS-3 | Policy for the Ethical Review of Research Involving Human Participants | VPRGS-3.pdf |
| VPRGS-4 | Policy on Postdoctoral Fellows | VPRGS-4.pdf |
| VPRGS-5 | Policy on Conflict of Interest in Research | VPRGS-5.pdf |
| VPRGS-6 | Policy on new International Academic Linkages | VPRGS-6.pdf |
| VPRGS-7 | Policy on Research Chairs |
Related documents |
| VPRGS-8 | Policy on Research Units and Infrastructure Platforms |
Related documents |
| VPRGS-9 | Policy on Intellectual Property |
Related documents |
| VPRGS-10 | Policy on Academic Visitors | VPRGS-10.pdf |
| VPRGS-11 | The Leonard & Bina Ellen Art Gallery Acquisitions Policy | VPRGS-11.pdf |
| VPRGS-12 | Policy for the Responsible Conduct of Research |
Related documents Learn more |
| VPRGS-13 | Policy on the Ethical Use of Animals in Research and Teaching |
Related documents |
OFFICE OF THE VICE-PRESIDENT,
SERVICES AND SUSTAINABILITY
| POLICY NUMBER | TITLE | OFFICIAL VERSION |
|---|---|---|
| VPSS — Office of the Vice-President, Services and Sustainability | ||
| General | ||
| VPSS-1 | Policy on Smoking and Cannabis Products | VPSS-1.pdf |
| VPSS-2 | Virtual Events Policy |
Related documents Learn more |
| VPSS-3 | Policy on the Sale and Service of Alcohol on University Premises | VPSS-3.pdf Learn more |
| VPSS-4 | Policy on Hours of Operation, Access Outside the Hours of Operation and Working Alone or in Isolation |
Learn more |
| VPSS-7 | Policy on the Sale and Service of Food and Beverage on University Space | VPSS-7.pdf
Learn more |
| VPSS-8 | Policy Concerning Minors on Campus |
Related documents |
| Campus Safety and Prevention Services | ||
| VPSS-20 | Policy on Campus Public Safety and Security |
Learn more |
| VPSS-21 | Parking Policy | VPSS-21.pdf |
| VPSS-22 | Animals on University Premises Policy | VPSS-22.pdf |
| VPSS-24 | Policy on the Temporary use of University Space | VPSS-24.pdf |
| Instructional and Information Technology Services (IITS) | ||
| VPSS-30 | Policy on Computing Facilities | VPSS-30.pdf |
| VPSS-31 | Telecommunications Policy | VPSS-31.pdf |
| VPSS-32 | Policy on the Management of Digital Assets |
Learn more |
| VPSS-33 | Information Security Policy |
Learn more |
| Environmental Health and Safety | ||
| VPSS-40 | Environmental Health and Safety Policy |
Learn more |
| VPSS-41 | Policy on Personal Protective Equipment |
VPSS-41.pdf |
| VPSS-42 | Policy on Injury Reporting and Investigation |
Related documents Learn more |
| VPSS-46 | Radiation Safety Policy | VPSS-46.pdf |
| VPSS-47 | Policy for the Management of Hazardous Materials | VPSS-47.pdf |
| VPSS-51 | Laser Safety Policy |
VPSS-51.pdf |
| VPSS-52 | Biosafety Policy |
Related documents |
| VPSS-54 | Magnetic Field Safety Policy | VPSS-54.pdf |
| Emergency Management | ||
| VPSS-45 | Policy on First Aid and Medical Emergency | VPSS-45.pdf |
| VPSS-48 | Hazardous Materials Spill Response Policy | VPSS-48.pdf |
| VPSS-49 | Fire Safety and Prevention Policy | VPSS-49.pdf |
| VPSS-50 | Emergency Management Policy | VPSS-50.pdf |
| VPSS-53 | Policy on Travel Outside of Quebec | VPSS-53.pdf |
| Facilities Management | ||
| VPSS-60 | Space Allocation, Utilization and Alterations Policy | VPSS-60.pdf |
| VPSS-61 | Policy on Filming and Photography on University Premises | VPSS-61.pdf |
| Human Resources | ||
| HR-1 | Introduction and Definitions | HR-1.pdf |
| HR-2 | Staffing-Permanent Positions | HR-2.pdf |
| HR-3 | Staffing-Temporary Positions | HR-3.pdf |
| HR-4 | Employment Security Procedure | HR-4.pdf |
| HR-5 | Employment of Research Personnel Hired by Grant Recipients | HR-5.pdf |
| HR-6 | Employee Orientation and Integration | HR-6.pdf |
| HR-7 | Probation and Trial Periods | HR-7.pdf |
| HR-8 | Employment Equity | HR-8.pdf |
| HR-9 | Promotions and Transfers | HR-9.pdf |
| HR-10 | Temporary Assignments | HR-10.pdf |
| HR-11 | Termination of Employment | HR-11.pdf |
| HR-12 | Paid Holidays | HR-12.pdf |
| HR-13 | Social Leave | HR-13.pdf |
| HR-14 | Vacation Leave | HR-14.pdf |
| HR-15 | Leave Without Pay | HR-15.pdf |
| HR-16 | Study Leave | HR-16.pdf |
| HR-17 | Time Off on Election Days | HR-17.pdf |
| HR-18 | Emergency Leave | HR-18.pdf |
| HR-19 | Tuition Benefits | HR-19.pdf |
| HR-20 | Deferred Salary Leave Plan | HR-20.pdf |
| HR-21 | Disability Leave-Short Term | HR-21.pdf |
| HR-22 | Disability Leave-Long Term | HR-22.pdf |
| HR-23 | Maternity and Parental Leave | HR-23.pdf |
| HR-24 | Employee Assistance Program | HR-24.pdf |
| HR-25 | Summer Hours | HR-25.pdf |
| HR-26 | Training and Development | HR-26.pdf |
| HR-28 | Compensation | HR-28.pdf |
| HR-29 | Overtime | HR-29.pdf |
| HR-30 | Seizure of Salary | HR-30.pdf |
| HR-31 | Compensation of Casual Employees in Case of Fortuitous Event | HR-31.pdf |
| HR-32 | Attendance | HR-32.pdf |
| HR-33 | Rest and Meal Periods | HR-33.pdf |
| HR-34 | Employee Files | HR-34.pdf |
| HR-35 | Employee References | HR-35.pdf |
| HR-36 | Confidential Information | HR-36.pdf |
| HR-37 | Payroll | HR-37.pdf |
| HR-38 | Policy on Harassment
|
Learn more |
| HR-39 | Policy on Employment and Remuneration of Managerial and Other Employees not Governed by a Collective or Other Agreement | HR-39.pdf |
| HR-40 | Policy on Employment and Remuneration of Academic Administrators | HR-40.pdf |
OFFICE OF THE CHIEF FINANCIAL OFFICER
| POLICY NUMBER | TITLE | OFFICIAL VERSION |
|---|---|---|
| CFO — Office of the Chief Financial Officer | ||
| Financial Services |
||
| CFO-1 | Policy on Invoicing and Collection of Internal Charges and Accounts Receivables | CFO-1.pdf |
| CFO-2 | Internal Charges Policy | CFO-2.pdf |
| CFO-3 | Travel and Conference Policy |
Related documents |
| CFO-4 | Capital, Asset Management, Funding and Financing Policy | CFO-4.pdf |
| CFO-5 | Ownership of Assets Purchased With a Faculty Professional Development Allowance | CFO-5.pdf |
| CFO-6 | Policy on the Treatment of Deficits in Research Accounts | CFO-6.pdf |
| CFO-9 | Credit Card Security Policy | CFO-9.pdf |
| CFO-10 | Policy on Hospitality, Meetings and Events |
Related documents |
| CFO-11 | Endowment Spending and Capital Encroachment Policy | CFO-11.pdf |
| Procurement Services | ||
| CFO-20 | Procurement Policy |
Related documents Learn more |
OFFICE OF THE VICE-PRESIDENT, ADVANCEMENT
| POLICY NUMBER | TITLE | OFFICIAL VERSION |
|---|---|---|
| VPA — Office of the Vice-President, Advancement | ||
| VPA-1 | Policy Concerning Gift Acceptance and Receipting | VPA-1.pdf |
| VPA-2 | Policy Concerning the Management, Access, and Use of Institutional Advancement Data | VPA-2.pdf |
| VPA-3 | Policy on the Naming of University Spaces, Buildings, and Other Assets, Programs or Activities | VPA-3.pdf |
| VPA-4 | Policy on Gift Stewardship | VPA-4.pdf |
SELECTED SENATE AND ACADEMIC POLICIES
| POLICY NUMBER | TITLE | OFFICIAL VERSION |
|---|---|---|
| Selected Senate and Academic Policies | ||
| US-1 | Code of Ethics and Conduct Applicable to Members of Senate and Members of Committees Established by Senate | US-1.pdf |
| US-2 | Guidelines Pertaining to the Recording and Broadcasting of Senate Meetings | US-2.pdf |
| US-3 | Policy on the Conferral of the Title of Distinguished Professor Emeriti or Distinguished Librarian Emeriti | US-3.pdf |
| Academic Re-evaluation Procedures | Academic_Re-eval_Procedures.pdf | |
| Graduate Academic Appeals Procedures | Grad Appeals.pdf | |
| Academic Code of Conduct (2015) |
2015 Academic Code of Conduct.pdf | |
| NOTE that the following three incident reports need to be downloaded before using the fillable form feature | ||
| Academic Code of Conduct - Incident Report, Centrally supervised examinations | IR-Centrally Supervised Examinations.pdf | |
| Academic Code of Conduct - Incident Report, Non-Centrally supervised examinations | IR-Non-Centrally Supervised Examinations.pdf | |
| Academic Code of Conduct - Incident Report, Non-Examination related offences | IR-Non-Examination Related Offences.pdf | |
