Applying for a work permit in Quebec is typically a two-step process unless an LMIA exemption or a work permit exemption applies:
- Concordia University must apply for and obtain a positive Labour Market Impact Assessment (LMIA) as well as a Quebec Certificate of Acceptance for Temporary Work from the appropriate Government institutions;
- The individual applies for the work permit either with a Canadian visa office or, in some cases, directly at a port of entry to Canada (airport or land border).
Once the LMIA and CAQ have been obtained by the University, they are sent to the individual in .pdf format together with detailed instructions regarding the next steps. Individuals who are citizens of countries that require a Temporary Resident Visa (TRV) in addition to the work permit must submit their work permit applications directly to either: (1) the Canadian visa office that serves their country of citizenship or to (2) the Canadian visa office in their current country of residence. Each faculty member will be provided with specific instructions as to how to apply for their work permit.
Individuals who have resided for more than six months in certain Canadian government-designated countries or territories will need to undergo an immigration medical examination. Upon approval of the work permit application, the visa office will (1) request the original passport for visa issuance; and (2) issue a letter of authorization that allows the applicant to apply for the official work permit upon entry to Canada.
Processing times at visa offices may vary greatly both from an office to the other as well as over time. In general, applications will take longer to process under certain circumstances, such as: where a medical examination is required, where there are health, criminal or security concerns, or if the individual is applying from a country other than their country of citizenship, etc.
Individuals who do not require a Temporary Resident Visa may select to either apply with a visa office or apply for their work permit(s) upon arrival at the port of entry to Canada (POE). In the latter case, special attention is required to any travel restrictions in place at the time of travel.
Exemptions to the LMIA/CAQ process may apply, such as under certain free trade agreements (ex. T23, Canada-United States-Mexico Agreement (CUSMA)) or Canadian Interests, such as C22, Academic Exchanges, among others.
Exemptions to the work permit requirement may also apply in specifically described situations, such as Short-term (120-day) work permit exemption for researchers or the work permit exemption for public speakers, among others.
In all cases, you will be provided with documentation as well as detailed instructions as to how to apply by our Immigration team. Should you be able to apply for a work permit or a work permit exemption at the border, please note that the best time for an individual to arrive at a POE is during business hours, Monday to Friday. If there are any out-of-the-ordinary questions or concerns at the POE, the individual should call the Immigration Specialist at 514-848-2424, ext. 4830 while still with the immigration agent. Individuals travelling by vehicle should, if possible, try to avoid crossing the border on weekends or at night. It is recommended that individuals verify that the information on their work permit is correct, including the name of the Employer (Concordia University), the job title (e.g. “University Professor” or “Post-secondary Teaching Assistant” in the case of Researchers, as the case may be), as well as any personal information. It can take four to five months to correct any errors on work permits and an incorrect work permit may delay starting to work as well as receipt of salary.
For the renewal of your work permit, please contact our Immigration Specialist six months in advance.