Concordia moving to paperless purchasing system

Concordia continues its efforts to implement a paperless procurement system, which includes the elimination of paper requisition forms by October 3.

“The good news is that 90 per cent of the community is now using the FAST WebReq system and 45 per cent is now using P-cards for all our operating accounts,” says Robert Scardera, director of Purchasing Services. “We are now working to include all research accounts for our October deadline.”

As of October 3, Purchasing Services will no longer accept the blue two-part requisition forms used to make purchases for the university. All unused paper requisitions should be returned to the bookstore.

The green forms, also known as releases, are used to request the establishment of a blanket order for the repetitive purchase of products and/or services. Eventually these forms will be phased out.

For minor purchase orders (red copy), Purchasing Services is encouraging people to use the P-card, a controlled debit card used for making repetitive purchases with specific vendors. This P-card is to be used for all operating accounts, and by October 3 for all research accounts.

“Eventually all paper forms will be phased out as we continue to work diligently to establish our new university-wide procurement system,” adds Scardera. “I would like to thank the community for its support as we make the transition to our new paperless system. This represents a significant milestone for Purchasing Services.”

Questions and comments about the FAST WebReq, the online purchase requisition system, should be directed to Susan Ross at sros@alcor.concordia.ca or 514-848-2424, ext. 4808.

Related links:
•  Concordia’s Purchasing Services
•  FAST WebReq User Guide