You’re hired: 5 things to do next

This is the first article in a series about the services and support Human Resources offers staff and faculty at different stages of their career. Watch Cspace in the coming weeks for the rest of the series.

Congratulations, you’re hired! Now that you’ve got the job, getting your employee file organized doesn’t have to be complicated. Human resources will make it simple to get off to a good start.

On your first day, you should come to human resources to obtain your employee ID card. But then what? Whether you’ve just been hired or you’ve been on the job for a while, take a look at the steps below that will help you get your employee file in order.

1.  Update your personal information

Human resources is responsible for managing all your personnel data. The HR Shared Services team makes sure that all the personal information you provide is kept safe and secure. 

Your data is important because it is used for different reasons, such as meeting government requirements by providing statistics on employment equity, sending you your tax slips or contacting someone in case of an emergency.

Update your personal information by logging in to your myConcordia portal at myconcordia.ca.

Then:

a)   Complete the employment equity questionnaire:

• Select “Employee Services” and click on “MyHR Profile.”
• Select “my empath,” “employment equity,” and “workforce survey,” and click on the “employment equity” link.
• Input the appropriate information. You can click on “instructions” at any time for additional information.

b)   Make sure your address is correct

• From the Empath menu, select  “personal” and “contacts.”
• Verify that the information is correct and press “OK” to save.

c)    Input your emergency contact information

• From the Empath menu, select  “personal,” “contacts” and click on the tab called “Emergency.”
• Input the information for the person to be contacted in case of emergency and press “OK” to save.

To learn more about the services that the Shared Services team offers, read 5 reasons to call Shared Services.

2.    Set up direct deposit, then review your pay stubs

The HR Payroll team makes sure you get paid accurately and on time, and they ensure you get your electronic pay statements and tax slips.

Here’s what you need to do:

a)     Print and complete a direct deposit form.

b)    Complete the relevant tax forms by visiting the forms Cspace page and clicking on “Payroll.”

c)     View your paystub by logging into your myConcordia portal at http://myconcordia.ca

• Select “Employee Services” and click on “MyHR Profile.”
• Select “my empath,” “earnings” and “pay stubs.” Click on the pay stub you wish to view.

To find out more about the HR Shared Services payroll team, read Appreciating the people behind your paystub.

3.  Review your labour agreement/contract and the Concordia policies

The HR Employee and Labour Relations team coordinates the university team at the bargaining table, during negotiations of collective agreements. Team members also answer questions from staff and faculty regarding their working conditions and respective labour agreements.

Your labour agreement or contract will have important information about your entitlements while working at Concordia, and you can access it on Cspace.

To learn more about the services offered by the employee and labour relations team, read What the Employee and Labour Relations team can do for you.

In addition, there are more than 140 policies that provide guidelines for the Concordia community in areas such as behaviour, finance, health and safety, human resources, research, security, and student life.

It’s important to take the time to review the policies — many of them are applicable across the Concordia community and may affect your department or unit. You'll find a list of all official university policies on the Concordia website.

4.  Learn about your pension and benefits entitlements

Concordia University provides eligible faculty and staff with a comprehensive group insurance benefits program. The program includes life insurance, disability, dental, health, and more.

Concordia employees also have a pension plan.

Not all staff or faculty will have the same entitlements, so it’s important that you contact HR to learn about your entitlements and how to enrol.

For questions about benefits, contact HR Shared Services at 514-848-2424, ext. 3666, or benefits@concordia.ca. For details about your pension, please contact HR Pension Services at pensions@concordia.ca.

5.    Attend the new-staff orientation session

Once you’re hired, there’s a lot to learn. With that in mind, the HR Employment and Organizational Effectiveness team organizes a one-day orientation for new, non-academic staff with contracts of one year or more.

There, staff have a chance to meet senior management from across the university and learn about the services available to them.

An orientation for new faculty takes place in the summer and is organized by the Office of the Provost.

To learn more about the services offered by the Employment and Organizational Effectiveness team, read What HR can do for you: from recruitment to professional development.

Questions? Contact us

For more information, contact Human Resources by phone at 514-848-2424, ext. 3666, or by email at hr-reception@concordia.ca.

You can also visit us in person in Room FB-1130, Faubourg Tower (1250 Guy St.). To save time, make an appointment in advance.