April 7, 2016 - Purchasing deadline
Purchasing Services will make every effort to have goods delivered by April 22, 2016 for all purchase requisitions sent to the on-line system (web requisition) by April 7, 2016. There is no guarantee that purchase requisitions received after will be charged to the 2015-16 fiscal year and will depend on the receiving date. Please refer to the dates below as they also apply to release requisitions.
NEW: April 8 to April 28, 2016 – Web requisition deadline
Access to Millennium's Web Requisition will be available from April 8, 2016 to April 28, 2016. However starting April 16, web requisition will be recorded but not transferred to the purchasing department before May 3rd due to year end process.
May 4, 2016 - Miscellaneous revenue deposits
Only the miscellaneous revenue deposit forms received by the University Cashier (S-H-541) by 4:00 p.m., May 4, 2016 will be charged to the 2015-16 fiscal year.
April 25, 2016 – Petty cash deadline
Review and replenishment of petty cash expenses related to the 2015-16 fiscal year.
(Only petty cash float replenishment & expense summary forms received by the University Cashier (S-H-541) by 4:00 p.m., April 25 will be charged to the 2015-16 fiscal year.)
Accounts Payable deadline
April 4, 2016
All types of payment requests (invoices and check requisitions), received by Accounts Payable by April 4, 2016, will be paid before year-end provided they are correctly approved accounts have sufficient funds and where applicable, merchandise has been received by the University with supporting documentation.
Approved expense reimbursement requests received by Accounts Payable by April 4, 2016 will be paid before year-end providing expense reimbursement forms are complete, sufficient and appropriate supporting documentation is provided, expenses incurred are compliant with University policy and accounts have sufficient funds to cover expenses being claimed.
April 8, 2016 to May 6, 2016
Other payment requests related to the 2015-16 fiscal year and received between April 8 and May 6, 2016 will be recorded as 2015-16 expenses although they will be paid in May 2016. Expenses will be accrued depending on the date documentation is received in Financial Services as well as the amount (see Appendix 2, item #4).
May 20, 2016
Approved corporate card (US bank visa) expense reports received by Accounts Payable by May 20, 2016, will be accounted for and charged to the current year (2015-16), if sufficient and appropriate supporting documentation is provided and if expenses incurred are compliant with University policy and accounts have sufficient funds to cover expenses being claimed.
April 22, 2016 (3:00 pm)- Receiving deadline
Last day to receive deliveries on University premises in order to charge the 2015-16 fiscal year. Deliveries received after this date will be charged to the 2016-17 fiscal year.
April 28, 2016 at 5:00 pm. to May 3, 2016 at 1:00 pm – Banner closing
Due to the year-end processes Banner, Millennium FAST Finance Classic Reporting, Purchasing Card, Web Requisitioning and Banner Web Reports will not be available. Purchase requisitioning and accounts payable functions will be temporarily suspended. Systems are expected to once again be fully operational as of May 3, 2016 at 1:00 pm.
May 4, 2016 to May 12, 2016 - Corrections deadline
Final deadline to advise Financial Services in writing (journal / memo / e-mail) of any errors and omissions appearing on the April 2016 financial reports.