VA-114 Teaching Cinema

• Projectionist labour and equipment time beyond the minimums will be charged at the same rate. This will be detailed in your final invoice.
• The projectionist will arrive one hour before show time as noted in the booking details to set up and check the system. Clients are instructed to meet the projectionist at that time with their media to provide ample time for tests.
• External clients are required to sign a standard lease agreement, and make payment for the event upfront. The IITS booking coordinator will assist with each step of the process.
• Booking categories are applied at the discretion of IITS. We reserve the right to change a client's booking category if the client or event status changes.
• No taxes are charged when fees are paid via Unity cost object except in the case of student groups who receive a 50% discount, plus full tax.
• If additional equipment is required (i.e. laptop, microphones, etc.), further rental fees may apply.

Check the VA-114 Availability Calendar to see if the date you want is available. Click on the date you would like to book, and fill out the online reservation form for the room, projectionist/technician, equipment, and furniture details. This form will then be emailed to the IITS Cinemas Bookings Coordinator, who will contact you to confirm.

Although information may be exchanged over the phone or in person, all requests and/or changes must be made via email in order to document the progress of each booking, and to preserve the order of all requests.

An internal client (faculty, staff or student group) who is sponsored by a department must provide the email address of the person with budget code authority before confirmation of their booking request.

External/Preferred clients are charged external rates. Internal departments are free to sponsor external clients, however this sponsorship means only that the department will be paying the external client's invoice by budget code.

Students cannot sponsor external groups or organizations.

Requests must be made a minimum of 10 business days before the event.

Internal user: Cinema bookings may be cancelled without penalty five (5) business days prior to the event. Clients should note that late cancellations may not allow enough time to notify all personnel associated with their booking. For bookings cancelled with less than five (5) business days’ notice, clients will be charged the minimum amount for labour (projectionist; security if booked; custodial if booked; etc.). Full event charges will apply for less than 48 hours’ notice.

External/Preferred user: If the User cancels a Period of Occupancy less than five (5) business days before such period of occupancy, one hundred percent (100%) of the total fees due for the period(s) of occupancy is due with the cancellation notice.