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Official Documents

What you need to know

What makes a document “official”?

An official document is one that comes directly to us from an educational institution, exam board or test provider. Depending on the curriculum, an official document can be electronic or on paper. Documents that come to us from students are considered unofficial unless they meet the criteria of the sealed envelope method for submitting official documents.

What is a final transcript?

A final transcript includes your complete record of grades from high school, college or university before joining Concordia. It may also indicate your completion of your diploma or degree. The transcript must detail the subjects taken and grades achieved. Consult the conditions in your offer of admission for the type of documents we require.

When do I need to send official documents?

Official documents are not needed at the time of application. Students can apply with unofficial documents uploaded to the application portal, emailed or mailed to Concordia. Students with offers of admission will need to send official documents once they complete their schooling and before starting classes at Concordia.

Why do I need to send official documents?

Official final transcripts are used to confirm and finalize your offer of admission which may be conditional on maintaining a certain average and successfully completing your credential or last term of study. Official final transcripts may also be used to award transfer credits and course exemptions.

Submitting final documents

Follow the instructions below for your school's curriculum.

Include your permanent code on your application. We will receive your official final transcript electronically from your CEGEP. We’ll notify you if you need to arrange the submission of your transcript yourself.

Applicants for fall term: If you also applied to an Ontario university, you have an OUAC (Ontario Universities’ Application Centre) number. Include your OUAC number in your application to Concordia and we will receive your official final transcript electronically from your school. If you do not have an OUAC number or you did not include your OUAC number on your application, you must ensure your school sends us your final grades and confirmation of graduation using the electronic submission or sealed envelope method.

Applicants for winter term: You must ensure your school sends us your final grades and confirmation of graduation using the electronic submission or sealed envelope method.

Please arrange for the College Board to send your AP exam results directly to us.

Please arrange for your certified copy (copie certifiée conforme) of your Baccalauréat français examination results to be sent using the electronic submission or sealed envelope method.

Please arrange for the exam board(s) to send your Certifying Statement of Results directly to us for all AS and A-level exams as indicated in your offer of admission.

Verification of your results can be done online through CIE Direct. Should you choose this option, please upload a document that states your Cambridge Centre number and Cambridge Candidate number. Alternatively, you can request Cambridge to send your results directly to us by mail.

Please arrange for CXC to send your CAPE I and II exam results directly to us.

Please arrange for your official final transcript to be sent from your school or the ministry of education using the electronic submission or sealed envelope method method.

Please arrange for your official final transcript to be sent using the electronic submission or sealed envelope method method.

Please arrange for your official final transcript to be sent from your school or Ministry of Education as specified in your offer of admission using the electronic submission or sealed envelope method.

Please arrange for your official final transcript to be sent by your school, ministry of education or examination board as specified in your offer of admission using the electronic submission or sealed envelope method.

Documents in languages other than English or French must be accompanied by an English or French translation prepared by the school or a certified translator. A copy of the original document must be included along with the translation.

If requested in your offer of admission, please arrange for your official final transcript and test results (such as SAT or AP) to be sent using the electronic submission or sealed envelope method.

Please request the IBO send your IB exam results to us electronically.

If requested in your offer of admission, please arrange for your official final transcript or test results to be sent using the electronic submission or sealed envelope method.

Please arrange for your official final transcript to be sent using the electronic submission or sealed envelope method. An official final transcript is required for evaluation of transfer credits.

Documents in languages other than English or French must be accompanied by an English or French translation prepared by the school or a certified translator. A copy of the original document must be included along with the translation.

We may also request course descriptions to assess transfer credits and advanced standing.

Electronic submission

We accept official transcripts officially via:

  • Credential Solutions
  • Digitary
  • eScript-safe
  • MyCreds
  • MyeQuals
  • National Student Clearinghouse
  • Parchment
  • Scoir

Please note that your school needs to be signed up with the service provider to use this option. Ask your guidance counsellor if this is an option. If your school uses a different service provider for electronic submission, contact application.centre@concordia.ca to see if we accept submissions from this service.

If it is not possible for documents to be sent via a service provider, we will accept final official transcripts and proof of graduation sent directly from the issuing institution to application.centre@concordia.ca.

Sealed envelope

We accept transcripts if the document meets ALL of these conditions:

  • The documents come in a school stationery envelope (has the name and address of your school on it).
  • The envelope states it contains official transcripts.
  • The envelope is sealed with a signature of a school representative, signature stamp or label across the seal.

Mailing address

Official documents can be sent by schools, colleges and universities to one of the addresses below.

By mail:

Concordia University - Undergraduate Admissions Application Centre
P.O. Box 2900
Montreal, Quebec, Canada
H3G 2S2    

By courier:

Undergraduate Admissions (FB-900)
1455 De Maisonneuve Blvd West
Montreal, Quebec, Canada
H3G 1M8

Contact phone number for courier: 1-514-848-2424

Deliveries can be received Monday to Friday: 10 a.m. – 5 p.m. EST

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