Administration & Operations Support

The Concordia Applied AI Institute (AI2) is a multi-disciplinary applied research unit representing more than 120 faculty members and their graduate students from the 4 Concordia University faculties. AI2 is a values-driven institute, committed to engaged leadership, caring for AI’s community and consequences, and responsive to public interest. We support AI that improves, rather than maintains, the status quo. Through workshops, panel discussions, publications, and other avenues, we facilitate meaningful engagement with issues related to AI governance and adoption.

Job description

As part of the Applied AI Institute, you will contribute to the internal support of the unit to ensure the timely processing of administrative requests including payments to suppliers, students and researchers; financial account reconciliation and producing budget reports; administering funding disbursement; and responding to public requests for information. You will also work on other support-related tasks as outlined by the immediate supervisor.  

Application deadline: January 29, 2025

Start date: March 5, 2025 

End date: March 5, 2026

Salary: $56,675 per annum 

Hours per week: 35 (hybrid work schedule – 3 days on site)

Work environment

The Applied AI Institute is an interdisciplinary team composed of engineers and social scientists, both full-time professionals and research assistants from the Concordia community. We collaborate with faculty members from Concordia University that provide guidance and expertise for our projects. We are embedded within a university environment and work closely with sister units in other departments to ensure the smooth and effective delivery of our research and educational mandates. 

You will work closely with colleagues towards ensuring smooth administrative follow through on internal mandates. Your work will be reviewed by your manager as well as fellow team members.

We enjoy working with diverse teams. We appreciate the varied outlooks and perspectives of our team members and how they shape our projects.

Qualities we admire

• Being comfortable with self-directed learning
• Responding well to feedback
• Solving problems effectively
• Embracing a growth mind-set 
• Prioritizing team success over individual success
• Staying organized

Preferred qualifications

• A DEC, or equivalent diploma required. A bachelor’s degree would be considered an asset.
• Experience working in a university research context involving administrative support is considered an asset.
• Experience with Microsoft 365, and experience using expense-reimbursement software (SAP Concur experience an asset). 
• Experience working with work-flow management systems (AirTable).
• Very good knowledge of spoken and written English to communicate effectively with faculty, staff, and students. You have good knowledge of spoken and written French.
• Strong time management skills and the ability to prioritize and multitask on a number of projects to meet regular deadlines. 
• Excellent interpersonal and communication skills and the ability to work independently and as a member of a team. 
• Excellent attention to detail.

Note to applicants: 

If you’re excited about the role and are committed to learning with and from your team members, aren’t afraid of constructive criticism, please apply! We’re more interested in finding someone who’s a great fit for our team than just checking off a list of qualifications.

Territorial Acknowledgment

Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment equity

Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. 

Accessibility

Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, applied.ai@concordia.ca

Immigration status

All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.

This position is subject to all conditions outlined in the CARE collective agreement.

How to apply

Please send your CV and cover letter to applied.ai@concordia.ca

Accommodations are available to support your success at the interview stage. Please let us know how we can mitigate barriers that would prevent you from fully participating by contacting applied.ai@concordia.ca

Your request will be held in confidence.