GRANTS FOR STUDENT GROUPS

Applications are considered twice a year. Completed applications must be received by the deadlines to be considered in that round of funding. Groups can apply in advance of their event or retroactively. 

• Fall term deadline: November 1, 2024
• Winter term deadline: March 10, 2025

After submitting the online application form, email a detailed budget to mfsc@concordia.ca.  Applications will only be considered once the application form and the budget is received .

The Grant Committee of MFSC manages the selection process, and all communication regarding the grants (questions, applications and reimbursement information) can go through our email contact: mfsc@concordia.ca. 

• Grant applications should clearly demonstrate how the event or project relates to MFSC’s mission of opening hearts and minds to diverse expressions of the human spirit.  Applications will be assessed based on their projected impact and their connection to MfSC’s mission.  First time requests will be given priority. Groups can only apply once within each academic year.  

• Events (workshops, etc) should normally take place on campus to avoid costs associated with space use.  On campus events must comply with all relevant university policies, including the Code of Rights and Responsibilities, and be approved by all relevant university officials (e.g. Designated Space Administrator, Event Analyst, Environmental Health and Safety) 

• Applications for travel to retreats or conferences must show how attendees will learn or other benefit with the broader group and other members of the university community.   

• The student group contact person will receive an e-mail explaining the results of the process including how to prepare for the payment processing. Refused applications will receive a list of alternate funding sources. 

• Grants are worth up to $500; at the discretion of the committee and based on the number of successful applications, recipients may receive less funding than requested. 

• All decisions of the committee are final. 

To claim funding, submit the claim electronically to mfsc@concordia.ca. Please note that payment can take up to six (6) weeks.  

• The amount of funding that will actually be paid by MfSC is contingent upon the amount spent by your group for the purpose approved above. For clarity, you will be allocated less than the amount offered to you above if your group ends up spending less than that amount on the approved purpose. 

• Receipts for reimbursement must be submitted no later than one month after the conclusion of the conference/retreat/event or by April 1, 2025, which ever date is earlier.   

• Reimbursements will be made to the student group account or to one person incurring the expenses. 

• The request for reimbursement must be accompanied by  

• A one-page description of the event/project/conference and its impact on participants and the broader group 

• Updated financial statements showing all actual expenses and revenues 

• Any pictures, videos or copies of publications created in the context of the project, if available 

Quotes may be drawn from your report to demonstrate the impact of the grants and used in Concordia or MfSC publications or online, including on social media.   

• Only original receipts or high-quality scans will be accepted for reimbursement. 

• Alcohol, SAQ gift cards, alcohol permits or any SQDC products are not allowable expenses. 

• Non-compostable dishes, cups or cutlery are not allowable expenses. 

Events (workshops, etc.) should normally take place on campus to avoid costs associated with space use. 

For events, reimbursement is contingent upon

• the event proceeding as described in your proposal.  In order to remain eligible for funding, any material changes must be discussed and approved by us no later than 2 weeks prior to the event. 

• event compliance with relevant Concordia policies, including the Code of Rights and Responsibilities, BD-3. 

• the event being approved by all relevant Concordia units, including Designated Space Administrator for your chosen location, Event Analyst, Environmental Health and Safety, and any others as appropriate 

For trips, reimbursement is contingent upon

• compliance with all relevant Concordia travel policies. 

• submission of a complete list of Concordia students who attended, with their student ID numbers. 

• Power2Change club members attended ReGen, a winter retreat in January of 2023 and January 2024.
• Annual Graduate Interdisciplinary Conference received funding for Interconnected Realities in 2024.  
• Chabad Concordia members attended Canada Regional Pegisha Shabbaton in February of 2023 and NYC Pegisha in fall 2024.
• Muslim Students’ Association received funding to support community Iftar meals during Ramadan.
   

A past grant recipient wrote: 

I was able to go on the retreat and connect with other campuses there. I am really grateful for it because the retreat gave me mental clarity and reminded me that I need to take care of myself more.