April 6, 2017 - Procurement Services deadline
Procurement Services will make every effort to have goods delivered by April 21, 2017 for all purchase requisitions sent to the on-line system (web requisitioning) by April 6, 2017. There is no guarantee that purchase requisitions received after will be charged to the 2016-17 fiscal year and will depend on the receiving date. Please refer to the dates below as they also apply to release requisitions.
April 7 to April 27, 2017 – Web requisition deadline
Access to Millennium's Web Requisitioning will be available from April 7 to April, 27 2017. However starting April 15, web requisition will be recorded but not transferred to the Procurement Services department before May 2nd due to year-end process.
May 3, 2017 - Miscellaneous revenue deposits
Only the miscellaneous revenue deposit forms received by the University Cashier (S-H-541) by 4:00 p.m., May 3, 2017 will be charged to the 2016-17 fiscal year.
April 24, 2017 – Petty cash deadline
Review and replenishment of petty cash expenses related to the 2016-17 fiscal year.
(Only petty cash float replenishment & expense summary forms received by the University Cashier (S-H-541) by 4:00 p.m., April 24 will be charged to the 2016-17 fiscal year.)
Accounts Payable deadline
April 10, 2017
All types of payment requests (invoices and check requisitions), received by Accounts Payable by April 10, 2017, will be paid before year-end provided they are correctly approved accounts have sufficient funds and where applicable, merchandise has been received by the University with supporting documentation.
Approved expense reimbursement requests received by Accounts Payable by April 10, 2017 will be paid before year-end providing expense reimbursement forms are complete, sufficient and appropriate supporting documentation is provided, expenses incurred are compliant with University policy and accounts have sufficient funds to cover expenses being claimed.
April 11 to May 11, 2017
Other payment requests related to the 2016-17 fiscal year and received between April 11 and May 11, 2017 will be recorded as 2016-17 expenses although may be paid in May 2017. Expenses will be accrued depending on the date documentation is received in Financial Services as well as the amount (see Appendix 2, item #4).
May 18, 2017
Approved corporate card (US bank visa) expense reports for March and April visa statements for expenses pertaining to the current fiscal year received by Accounts Payable by May 18, 2017, will be accounted for and charged to the current year (2016-17), if sufficient and appropriate supporting documentation is provided and if expenses incurred are compliant with University policy and accounts have sufficient funds to cover expenses being claimed.
April 21, 2017 (3:00 pm)- Receiving deadline
Last day to receive deliveries on University premises in order to charge the 2016-2017 fiscal year. Deliveries received after this date will be charged to the 2017-18 fiscal year.
April 27, 2017 at 5:00 pm. to May 2, 2017 at 1:00 pm – Banner closing
Due to the year-end processes Banner, Millennium FAST Finance Classic Reporting, Purchasing Card, Web Requisitioning and Banner web reports will not be available. Purchase requisition and Accounts Payable functions will be temporarily suspended. Systems are expected to once again be fully operational as of May 2, 2017 at 1:00 pm.
May 3, 2017 to May 11, 2017 - Corrections deadline
Final deadline to advise Financial Services in writing (journal / memo / e-mail) of any errors and omissions appearing on the April 2017 financial reports.