April 6, 2018 - Purchasing deadline
Procurement Services will make every effort to have goods delivered by April 20, 2018 for all purchase requisitions sent to the on-line system (web requisition) by April 6, 2018. There is no guarantee that Purchase Requisitions received after will be charged to the 2017-2018 fiscal year and will depend on the receiving date. Please refer to the dates below as they also apply to release requisitions.
April 9 to April 26, 2018 – Web requisition deadline
Access to Millennium's Web Requisition will be available from April 9, 2018 to April 26 2018. However starting April 17, web requisition will be recorded but not transferred to the purchasing department before May 2nd due to year-end process.
May 3, 2018 - Miscellaneous revenue deposits
Only the miscellaneous revenue deposit forms received by the University Cashier (S-H-541) by 4:00 p.m., May 3, 2018 will be charged to the 2017-18 fiscal year.
April 24, 2018 – Petty cash deadline
Review and replenishment of petty cash expenses related to the 2017-18 fiscal year.
(Only petty cash float replenishment & expense summary forms received by the University Cashier (S-H-541) by 4:00 p.m., April 24 will be charged to the 2017-18 fiscal year.)
Accounts Payable deadline
April 9, 2018
All types of payment requests (invoices and check requisitions), received by Accounts Payable by April 9, 2018 will be paid before year-end provided they are correctly approved accounts have sufficient funds and where applicable, merchandise has been received by the University with supporting documentation.
Approved expense reimbursement requests received by Accounts Payable by April 9, 2018 will be paid before year-end providing expense reimbursement forms are complete, sufficient and appropriate supporting documentation is provided, expenses incurred are compliant with University policy and accounts have sufficient funds to cover expenses being claimed.
April 10, 2018 to May 4, 2018
Other payment requests related to the 2017-2018 fiscal year and received between April and May 4, 2018 will be recorded as 2017-18 expenses although they will be paid in May 2018. Expenses will be accrued depending on the date documentation is received in Financial Services as well as the amount (see Appendix 2, item #4).
May 18, 2018
Approved corporate card (US bank visa) expense reports received by Accounts Payable by May 18, 2018 will be accounted for and charged to the current year (2017-18), if sufficient and appropriate supporting documentation is provided and if expenses incurred are compliant with University policy and accounts have sufficient funds to cover expenses being claimed.
April 20, 2018 (3:00 pm)- Receiving deadline
Last day to receive deliveries on University premises in order to charge the 2017-18 fiscal year. Deliveries received after this date will be charged to the 2018-19 fiscal year.
April 27, 2018 at 5:00 pm. to May 2, 2018 at 1:00 pm – Banner closing
Due to the year-end processes Banner, Millennium FAST Finance Reporting, Purchasing Card, Web Requisitioning and Banner Web Reports will not be available. Purchase requisitioning and accounts payable functions will be temporarily suspended. Systems are expected to once again be fully operational as of May 2nd, 2018 at 1:00 pm.
May 2, 2018 to May 11, 2018 - Corrections deadline
Final deadline to advise Financial Services in writing (journal / memo / e-mail) of any errors and omissions appearing on the April 2018 financial reports.