Privacy Addendum
As an institution, Concordia is subject to the Act respecting Access to documents held by public bodies and the Protection of personal information, chapter A-2.1 (the “Act”). The Act defines Personal Information as any information that allows an individual to be identified, either directly or indirectly.
Overview
To comply with the Act, Concordia must ensure that all third party partners or service providers that it engages with are held to specific privacy obligations contained in the law. The obligations apply to any contract, partnership, agreement, or purchase order for goods or services, including software or consulting agreement (referred to as “contracts”), regardless of the value of the contract. The obligations also apply in the case of “free”, “trial basis” or otherwise zero value contracts. In order to adhere to the obligations, all units, departments, or individuals entering into any such contract must incorporate into the contract the required Personal Information Clause along with its linked Addendum.
No contract may be entered into in the name of the University without including the Personal Information Clause below.
Personal Information Clause
“In the event that Concordia University discloses or authorizes the collection of personal information under this contract/agreement/renewal/addendum/document/purchase order/quotation, the contractual terms and conditions stipulated by Concordia and found on its website (https://www.concordia.ca/content/dam/concordia/offices/secretariat/docs/privacy-addendum.pdf) form an integral part of the applicable contractual documents. This is an essential consideration for Concordia without which it would not have contracted with the co-contracting party."
