Student requests & forms

A student must submit a request for permission to take the course for a third time or more.

• A grade must be posted on the Student Record for both previous attempts. 
• Please note that a DISC course does not count as an attempt.

Refer to section 16.2.6: Repetition of Courses in the Undergraduate Calendar for more information.

Submit a request: Request to take a course a third time or more*

*Please note that you must login to Concordia Office 365 to submit your request. Instructions can be found on Office 365 Education - students.

A student may request a credit overload if they wish to take a course above their credit limit or go beyond any restriction for credit that they have.

Refer to section 71.10.4: Registration Regulations, #2 and #3 for more information about credit loads.

Submit a request: Request a Credit Overload*

*Please note that you must login to Concordia Office 365 to submit your request. Instructions can be found on Office 365 Education - students.

Full-time status is related the number of credits a student is registered for in any given term. International students should consult the International Student Office if they have questions on what constitutes full-time status.

Refer to section 71.10.4: Registration Regulations for more information about credit loads.

Submit a request: Request to Return to full-time status*

*Please note that you must login to Concordia Office 365 to submit your request. Instructions can be found on Office 365 Education - students.

A course substitution may include:

• Permission to take a course that is not part of the student’s current program.
• To replace a course previously taken at Concordia required in their current program with an equivalent course.

Submit a request: Request a Course Substitution*

*Please note that you must login to Concordia Office 365 to submit your request. Instructions can be found on Office 365 Education - students.

For current Concordia students:

• Transferred to the Gina Cody School of Engineering and Computer Science from another Faculty at Concordia
• Admitted to a Gina Cody School degree program from a Certificate
• Transferred from Computer Science to an Engineering program or vice versa

Refer to section 13.3.5 Transfer Credits and Exemptions and section 16.2.2 Residence Requirements for more information.

Submit a request: Request Internal Transfer credits*

*Please note that you must login to Concordia Office 365 to submit your request. Instructions can be found on Office 365 Education - students.

Newly admitted students may be entitled to transfer credits or exemptions at Concordia University.

See the complete instructions on the Transfer Credit Exemption form and submit the request and all supporting documents to transfercredits-requests@encs.concordia.ca.

Download the form and see the complete instructions on Late Registration, Late Withdrawal, and Tuition Refund form.

Submit the completed form and all supporting documents by email to sas-front-desk@encs.concordia.ca.

Current students

External Credit: Within Quebec

Students who wish to take courses at other recognized institutions in Quebec and want those credits transferred to Concordia University must receive prior permission by using the Interuniversity Agreement (INTU) form from the Bureau de cooperation interuniversitaire (BCI).

Credits and grades received are transferred to the student's Concordia record once an official transcript is received from the host institution. This application is only available online.

Go to the Authorization to Transfer Credit online form on the BCI website.

External Credit: Outside Quebec

Before you take the course:
Students who wish to take courses outside the Province of Quebec and have those credits transferred to their program must receive prior permission. 

Submit relevant all information on the course(s) and the University the student wishes to attend i.e. accreditation information; credit value; course description.

Requests and supporting documents may be submitted by email to Sakib Shahid, Advisor SAS.

If the request is approved, the student will receive a permission letter from Student Academic Services.

After you take the course:
Students must receive a minimum grade of C- in order to transfer back the credits to your program at Concordia.

Students’ grades for the courses taken outside Concordia will not be considered in the calculation of their GPA.

Credit evaluation: Upon successful completion of a course outside Concordia, if the course doesn’t have the same number of credits as its equivalent course at Concordia University, the credit value of the Concordia course will be transferred back to your program. 

All requests must be made prior to registration at the host institution.

Note: The Gina Cody School does not guarantee that credits taken elsewhere will be transferred and counted toward their degree if the student did not receive prior permission.

In order to be eligible to take a course at another institution, students must be in good academic standing at Concordia University.

Submit a request: Request to take a UNSS course*

*Please note that you must login to Concordia Office 365 to submit your request. Instructions can be found on Office 365 Education - students.

Please contact your department program assistant to complete the Option Change form.

• Aerospace Engineering please submit your request using the Change of Concentration form for Engineering students.
• New No Option program for Software Engineering please contact your department.

Please read the conditions below for your specific situation:

Computer Science students: Add a Minor from another Faculty

• Contact and apply directly with the offering department. (No Student Request is required.)

Engineering students: Add a Minor from another Faculty

• Students must have completed a minimum of 20 credits in their Engineering program.
• Students must maintain a CGPA of 2.70 in their program courses.
• If approved, it is the responsibility of the student to add the Minor at the respective Faculty.

All students: Add a Computer Science Minor

(Students in Computer, Electrical and Software Engineering are not eligible to take the Minor in Computer Science.)

• Approval for adding a Minor in Computer Science is based on academic performance. (i.e. an annual/cumulative GPA and grades in relevant subjects.)
• Students from out of faculty requesting a Minor in Computer Science must have completed MATH 203, 204 and 205 or the equivalent(s) with minimum grade of C-.

All GCS students: Drop a Minor

Submit a request: Request Add/Drop a Minor*

*Please note that you must login to Concordia Office 365 to submit your request. Instructions can be found on Office 365 Education - students.