Donating to archives
Records Management and Archives (RMA) is responsible for documenting the history of Concordia and its two founding institutions: Loyola College and Sir George Williams University.
RMA accepts university-related archives in order to document the history of Concordia University and its founding institutions, as well as documents related to donors' fields of expertise, research, and contributions to the University and to the community.
Sources
We welcome submission and donations from:
- faculty, staff & students
- alumni & friends of the university
- independent organizations associated with the university.
Formats
RMA accepts several types of materials, including but not limited to:
- textual
- photographic
- audiovisual
- cartographic documents
- objects, and
- publications.
Types of accepted materials
Related to notable individuals (staff, faculty, alumni)
- Biographical information: CVs, journals, diaries, recorded accomplishments, awards, etc.
- Significant correspondence and documents related to community service, as well as documents related to participation in significant events.
- Teaching materials: lecture notes, examination questions, paper instructions, significant correspondence, course outlines, etc.
- Research information: correspondence, research data, grant proposals, conference speeches, etc.
- Information on an academic path, significant papers, documents showing participation in University or independent organizations, associations, clubs, etc.
Related to organizations
- Any records of organizations, associations, clubs, student publications, etc. with close links to Concordia.
- Administrative files, documents that illustrate an origanization's history, services, and activities.
Types of refused content
By definition, an archival document is unique and provides vital and unique information about a donor's life. RMA does not accept mass-produced publications such as books, journals, brochures, magazines, etc. unless extensively annotated.
In addition, personal documents should not be part of your donation: health documents, tax documents, marriage contracts, divorce papers, wills, etc.
The donation process
An Archives Donation Agreement is drafted, reviewed and signed by all parties. Then RMA arranges for pickup of the materials. Once received, materials are processed over several weeks and a description of the new fonds is added to the RMA online archive catalogue.
Your next steps
If you still have questions, please send us an email to discuss your potential donation.
