RMA Reading Room

Researchers may request documents by e-mail at archives@concordia.ca or telephone: 514-848-2424 ext. 2991

Requests may be refused if they contravene the Privacy Act.

Please ensure your request is specific. Non-specific requests may require a visit to the Reading Room to consult documents on-site.

Note: RMA aims to respond to written requests within five working days. Researchers will be notified of any delay.

The majority of RMA holdings are available at all times. However, some documents are restricted due to:

• content of personal information
• security of the Concordia community and facilities 
• a period of restriction requested by the donor

Note: in compliance with the Act Respecting Documents Held by Public Bodies and the Protection of Personal Information, documents containing personal information cannot be reproduced, used or published.

Researchers must have an appointment to consult documents and must comply with the following rules:

• Outerwear and all personal belongings must be stored in provided lockers
• Only pencils, paper and electronic devices required for notes are permitted in the Reading Room (no pens)
• Connecting personal devices, USBs and external hard drives to RMA equipment is strictly proibited
• Personal and mobile devices must be muted at all times. Calls must be taken outside the main door
• No food or beverages  
• Documents may not to be removed from the Reading Room area
• Mark-making of any kind on archival documents is strictly prohibited
• Researchers may consult one box of materials at a time
• Maintain the order of documents as they were provided; do not shuffle or mix
• Immediately report damage, issues or accidents to staff

Fees apply to the following reproductions provided by RMA:

• document scans and digital AV files via email and File Transfer Protocol
• document photocopies 

RMA reserves the right to limit the number of copies provided to researchers.

Digital photography without flash is permitted for scholarly and personal use. Tripods, lighting and other equipment is not permitted in the Research Room. 

All copies must be made within the limits of the Canadian Copyright Act. Researchers are responsible for securing any required copyright clearance.

All prices are in Canadian currency (CAD).

Prices are per file, image or document page.

An Image Use Agreement must be signed.

An Image Use Agreement must be signed.

Researchers are required to sign an Image Use Agreement for files reproduced for publication and commercial projects.

Researchers are also required to provide full citations for any archival source used and/or quoted or paraphrased. Citations must unclude the following:

·       Full title of file / document 

·       Name of fonds / collection

·       Item Reference code indicated in the Archives Catalog

·       Name of Repository

Optional citations: geographic location, link to archival description in Archives Catalog

Example: Oscar Peterson Hall Inauguration, Instructional and Information Technology Services fonds, Item I0175-09-0021 Concordia University Records Management and Archives, Montreal, QC. Link to item: https://concordia.accesstomemory.org/oscar-peterson-hall-inauguration.

NOTE:

All reproductions must be made within the limits of the Canadian Copyright Act.

RMA is not responsible for any act or omission by researchers.