Reporting is essential when someone is injured, could have been injured or experienced a psychological incident during a university-related activity. Reporting enables an investigation and the implementation of corrective measures. This applies to incidents both on and off campus when sanctioned by Concordia.
Injury, near-miss and psychological incident reporting
Procedure for university employees
Injury reporting
- Care for yourself or the injured person.
- If emergency help is required, call Campus Safety and Prevention Services at 514-848-3717.
- Inform your supervisor or unit head.
- Report the injury through the Workplace Health and Safety application in UNITY, ideally within 24 hours of an incident.
Note: Employees who are injured while working must inform the treating physician that they were injured on the job to obtain the necessary documentation. These documents must be uploaded to Workplace Health and Safety application.
Near-miss reporting
- Report the near-miss through the Workplace Health and Safety application in UNITY.
Psychological incident reporting
- Report the psychological incident through the Workplace Health and Safety application in UNITY.
- For additional guidance, contact ehs@concordia.ca.
Procedure for students, volunteers, contractors, or visitors
Injury reporting
- Care for yourself or the injured person.
- If emergency help is required, call Campus Safety and Prevention Services at 514-848-3717.
- Complete Concordia's Injury/Near-Miss report.
Near-miss reporting
- Complete Concordia's Injury/Near-Miss report.
Psychological incident reporting
- Complete Concordia's Injury/Near-Miss report.
- For additional guidance, contact ehs@concordia.ca.
Definitions
Injury
An incident linked to a university-sanctioned activity that causes physical injury to a person or persons. This may also include exposure to conditions or substances that result in disease.
Near-miss
An incident on university property related to a university-sanctioned activity that could have caused either injury or material damage.
Psychological incident
Harm or the threat of harm to an individual's mental well-being during a university-sanctioned activity. Such incidents may arise from psychosocial risk factors, including:
- High workload
- Low recognition
- Low autonomy at work
- Lack of support from colleagues or supervisors
- Poor communication and information flow
These factors can lead to mental health impacts, such as workplace stress, trauma, harassment or other issues affecting psychological well-being.
Why documenting psychological injuries matters
Understanding and documenting psychological injuries is vital for addressing and preventing harm. Proper documentation ensures:
- A clear and detailed record of the incident for review and investigation.
- A foundation for follow-up actions to mitigate risks and improve support.
- Increased awareness of the importance of mental well-being alongside physical safety.
Note: Reporting a psychological incident through the Workplace Health and Safety application in UNITY does not constitute filing a formal complaint or grievance.
Resources
- Policy on Injury/Near-Miss Reporting and Investigation (VPSS-42): for more information, please refer to this policy.
- Questions and support: email ehs@concordia.ca or call 514-848-2424, ext. 4877.
- Workers' compensation information: if you have sustained a work-related injury, access information about workers' compensation.
- Incident resource poster: download the incident resource poster for quick guidance.
- Employee Assistance Program: this free, confidential and voluntary service connects employees with trained professionals for support or guidance. For more details, visit the Employee Assistance Program page.
